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IntegrationIntegration HubCore Connectors and ApplicationsMinimum CommitmentUsing Minimum CommitmentMinimum Commitment App Logic

Verify Minimum Commitment true-up processing

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Run a bill run for a minimum commitment subscription and verify that the app cancels and regenerates invoices when a true-up charge is required.

Use this procedure to confirm that the Minimum Commitment app has processed a bill run and applied a true-up adjustment when the original invoice amount is below the minimum commitment amount.

For example:

A bill run generates an invoice for $75, but the minimum commitment amount is $100.

  • The original invoice (for example, INV…001) is created for $75.

  • The Minimum Commitment app cancels this invoice.

  • A new invoice (for example, INV…002) is generated for $100.

  • The regenerated invoice includes:

    • One invoice item for the original amount ($75)
    • One invoice item for the true-up charge ($25)
1

Create a new bill run for minimum commitment subscription (ensure the invoice is not auto-posted). If the bill run is successful, it will generate a draft invoice and also sends a callout notification to the minimum commitment app on Connect, along with the bill run ID as a parameter.

2

A new task is created under the parent minimum commitment task whenever there is a new callout. Go to Marketplace > Minimum Commitment Extension to check the status.

The app would take about 1-2 minutes to run all validation checks, and if passed, it will calculate any adjustment amount that must be added to the invoice.

3

For invoices that need a True Up adjustment, because they do not meet the minimum commitment, the app will cancel the invoice, add true up usage for the appropriate amount (usage start date = target date - 1), and regenerate the invoice. Reviewing the new minimum commitment regenerated invoice will reflect the updated invoice item for the True Up Charge. Note that the ‘next true up date’ will now be updated based on the minimum commitment billing period and the target date of the last bill run.